Monday 25 May 2015

Request for Proposal - Event Planner


Sage for Youth Society
411-324 Larry Uteck Boulevard,
Halifax, Nova Scotia, B3M 0E7
902-217-5544
www.sageforyouth.com


 


Request For Proposals

Re: Event Planner

Excellent Opportunity for Post –Secondary Student or Recent Graduate

Overview

The SAGE for YOUTH Society works primarily with youth-service providers. SAGE for YOUTH believes in helping youth through empowering youth-service providers such as social workers, teachers, counsellors, court workers, therapists, community leaders, guidance counsellors, community health representatives, health directors, education directors, youth leaders, suicide prevention and intervention workers, program administrators, etc.

·      We believe the best persons to work with youth are the persons in their respective communities and organizations.
·      We believe much knowledge exists amongst frontline workers in many organizations and communities across the country.
·      We believe different cultural perspectives on youth at risk must be honored and validated.
·      We believe listening to the youth will help us make informed decisions on programming.
·      We believe the development of a network for frontline workers from diverse cultural, ethnic, geographic, linguistic, professional backgrounds will create a system based on grassroots knowledge and will have infinite possibilities.




Purpose

The SAGE for Youth Society is requesting proposals from persons interested in providing event-planning services for a Fall 2015 (October) event.   The Event can be described as a gathering of (40-50) frontline youth service providers.  The purpose of the event is to provide knowledge and skills related to vicarious trauma.  The location will be in the vicinity of Halifax, Nova Scotia.  The exact location to be determined but will most likely be an area that allows for outdoor activities.


Scope of Work

Reporting to the SAGE Board of Directors, the scope of work includes the following activities:

1.     Register participants
2.     Prepare quote request from venues
3.     Select event venue from approved list; provide board members with results from quotes, book venue and choose menu.
4.     Arrange for audio and visual equipment
5.     Create sign in sheets
6.     Report to SAGE Board of Directors on a weekly basis
7.     Create gathering communication document/flyer for release and use on SAGE website social media tools


Qualifications/ Requirements

-       Interest in Event Planning as a Career
-       Post-secondary student in Event Planning -related degree or diploma
-       Attention to detail and well-organized
-       Ability to work independently and take direction from a Board of Directors
-       Excellent interpersonal communication skills
-       Competent skills in using social media tools such as twitter, blog, etc.
-       Negotiation skills


Application Process

Applicants please provide:

1.     Brief Proposal – Introduction, Understanding the Requirements, Experience/Interest, Fees,
2.     Resume,
3.     3 names of references.

Please send application to:

Nancy MacLeod, President
SAGE for Youth Society
Halifax, Nova Scotia

Deadline: 4 pm (AST) June 19, 2015

Questions or Clarification may be sent via email to nancyjmacleod@gmail.com up to 4 pm (AST) June 15, 2015.

Applications will be reviewed and potential candidates will be contacted for an interview.  Only selected applicants will be contacted.  The successful candidate will be notified on or before June 25, 2015.


Budget

Must not exceed $2500

Evaluation Criteria

1.     Quality of Application Documents
2.     Experience and/or Area of Study

3.     Interview Results – Communication skills, level of enthusiasm, etc.

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